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Conclave Info

Arrr, if ye be sailin’ to Conclave, here be all ye need to know!  If ye’ve got questions that ain’t answered here, send a message in a bottle, or reach out to conclave@sectiong17n.oa-bsa.org, ye scalawag! 🏴‍☠️

Conclave FAQs

I’ve heard of Conclave, but don’t really know what it is.  Should I attend?
Yes you should absolutely attend. Conclave is weekend of fun, fellowship, learning, and even some friendly competitions.  OA members from all over Northern California and most of Nevada will be present. It’s the OA’s largest event outside of NOAC (National Order of the Conference).  Whether it’s your first or 21st, Conclave is always fun!  Plus we feed you! 
When is Conclave?
This year’s Conclave is September 12 – 14, 2025 and will be held at Wente Scout Reservation. 
Who can attend Conclave?
Conclave is open to all registered OA members.  The 5 Lodges of our Section, G17N, make up the primary attendees. Our Lodges (and councils they serve are: Amangi Nacha (Golden Empire), Orca (Redwood), Talako (Marin), Tannu (Nevada Area), and Yerba Buena (Golden Gate Area Council).  But we often have several OA members from visiting Lodges and Sections attend because Conclave is that much fun. 
What if I don’t know anyone? Or what if this is my first Conclave?
Don’t worry.  Everyone will be happy to meet someone new.  Plus there’s a really good rate for New Arrowmen, which is anyone who joined the OA on or after September 14, 2024.  And we’ll have program intended for our newest Arrowmen as well. 
How do I get to camp?
Some Chapters/Villages and the Lodge’s coordinate carpools.  So check with your Lodge leadership to see if there’s a plan in place. You can also plan on being dropped off and picked up as well. 
I’m going to get dropped off, what time should I be picked up?
Program ends Sunday morning with a closing show.  Once the show is over everyone will need to make sure that camp is clean before we all take off.  So plan on being picked up by 10AM, no earlier than 9AM.  
And you should plan on arriving to camp on Friday evening before 8PM.  
Last year there was a patch auction, will there be one again and how do I participate? 
Yes absolutely, we’ll be holding a patch and memorabilia auction on Saturday of Conclave.  Scroll down below to learn more and be on the lookout for emails with all the details.  

Location & Directions

Conclave will be taking place at Wente Scout Reservation on September 12 – 14, 2025. 

Wente is located just outside of the town of Willits, CA near Highway 101. 

The Camp Road, Carl F. Wente Way, is directly off Canyon Rd. This is the only way into camp. Look for the camp sign.

The camp road is a 1.25 mile long dirt road, drive slowly and follow posted speed limit signs. 

 5401 Canyon Rd. Willits, CA 95490

Directions can be found here

Parking & Drop Off at Camp

Parking – All conclave attendees should plan on walking from the main parking lot to the dining hall area, then to your campsite.*  ADA will be driven or allowed to drive closer.   

  • The parking lot is about 1.25 miles from the Canyon Rd turn off.  
 
  • Please do not drive up to the Ranger’s residence. 
 
  • As you near the lot, OA members will guide you on where to park.  
 
  • Please remember you must back in as that’s an emergency requirement.  

Drop Off – If you’re being dropped off, you will have to unload from the vehicle in the designated area in or near the Parking Lot (pictured to the left).  

Once you, your gear, and your med form are out of the vehicle, your driver is free to leave.  

 

Pick Up – Will take place in the same spot as drop off.  

Equipment List (what to bring to Conclave)...

Camping Gear

  • Tent
  • Sleeping Bag
  • Sleeping Pad
  • Camp Chair (for shows, morning classes, and afternoon leisure)
  • Flashlight/headlamp
  • *BACKPACK for all your gear.  You will have to walk from the parking lot to your campsite. (see above)
 
Other Essentials
  • Physical (printed) copy medical forms, Part A & B, with attached copy of insurance cards (front & back)
  • Toiletries (toothbrush, toothpaste, etc…)
  • Shower Kits (shampoo, soap, etc…)
  • Towel (for shower and/or waterfront activities)

Clothing

  • Field Scout Uniform w/ OA Sash 
  • Activity Scout Uniform (for afternoon program)
  • Sleep clothes
  • Closed toed shoes (athletic style for events and afternoon program)
  • Swim attire (for waterfront activities)
  • Pirate Costume (can be worn in lieu of or in conjunction with scout uniform)
 
Optional
  • Items to donate to the patch/memorabilia auction
  • Cash for the auction and trading post
 
Don’t forget to review the Conclave Code of Conduct

Patch Auction

The live and silent patch & memorabilia auctions will be back at Conclave. Donations for OA and scouting memorabilia will be taken Friday evening through Saturday morning.  All those that donate over $100 in value, will get a special edition Conclave patch.   

Silent Auction: The silent auction will take place Saturday afternoon.  

Live Auction: Get your bidding paddle ready!  The live auction will be action packed with items of varying values.  The live auction will take place later in the day on Saturday.  

Register Here